Intranet Content Audit & Migration Lead

Todeliverarapid,structuredclean-upofRoyalHolloway,UniversityofLondon’sstudentintranetcontent,ensuringaccuracy,relevanceandimproveduserexperience. ThepostholderwillworkcollaborativelyacrosstheUniversity’sInternalCommunications(particularlywiththeInternalCommunicationsManager,Students),ITServices,andcontentownersacrosstheUniversitytoidentifyoutdatedcontentandcoordinateitsarchiving. Therolerequiresanexperienced,self-directedindividualwhocanquicklyunderstandthecurrentintranetstructure,engagestakeholderseffectively,anddeliveraclear,well-managedcontentclean-upwithinadefinedtimeframe. Thepostholderwillberequiredtosubmitadetailedreportattheendoftheircontracttosharewhattheyhavedelivered,lessonslearntfortheUniversity,andanyrecommendednextsteps. KeyTasks:IntranetContentAudit&MigrationLead ProjectPlanningandDeliveryIntranetContentAudit&MigrationLead Developanddeliverashort-termprojectplantoauditandrationaliseintranetcontentwithinagreedtimelines. Establishastructuredapproachtoreviewingpages,identifyingoutdatedorredundantcontentandprioritisingactions. Trackprogressandprovideregularupdatestokeystakeholders ContentAuditandMigrationIntranetContentAudit&MigrationLead Reviewexistingintranetcontentandstructure,identifyingduplication,outdatedmaterialandgaps. Coordinatethearchiving,updatingorremovalofcontentinlinewithagreedgovernance. EnsurecontentchangesareappliedaccuratelywithintheCMS. StakeholderEngagementIntranetContentAudit&MigrationLead LiaisewithcontentownersacrosstheUniversitytovalidatecontentandagreeactions. Provideclearguidanceandchallengewherenecessarytosupportdecision-making. Buildproductiveworkingrelationshipsquicklyacrossawidestakeholdergroup. SystemsandImplementation WorkconfidentlywithintheUniversity’sCMS(Contensis)toupdate,archiveandmanagecontent. Ensureconsistentuseofbrandguidelinesandcompliancewithaccessibilitybestpractice,usabilityandaccessibilityconsiderationsareapplied. OtherDutiesandExpectations Workindependentlywithminimalsupervision,managingworkloadeffectivelywithinashort-termengagement. Maintaincleardocumentationofdecisionsandoutcomes. Undertakeadditionalrelatedtasksasrequiredtosupportsuccessfulprojectdelivery. ThedutieslistedabovemaybevariedfromtimetotimeasdictatedbythechangingneedsoftheUniversity.Thepostholderwillalsobeexpectedtoundertakeadditionaldutiesasappropriateandasrequestedbytheirmanager. Whilethemajorityofthispostcanbedeliveredremotely,thepostholdermayonoccasionberequiredtoworkatanyofthelocationsattheUniversity’smaincampusinEgham,Surrey,TW200EX OurValues: AdvancingequityandinclusioniscentraltoouridentityasaUniversityofSocialPurpose,guidedbyourvaluesofbeingRespectful,Innovative,Open,andDaring.Westrivetobuildafairandinclusiveenvironmentforallcolleaguesandstudents,wherewechallengeourselvesandotherswithintegrity,andapproachdifferencewithunderstandingandkindness.Everymemberofourcommunityisexpectedtotreatotherswithdignity,workcollaborativelyacrossawiderangeofbackgroundsandperspectives,andcontributetoaplacewhereeveryonecanparticipatefullyandfeelvalued. PersonSpecification: JobTitle: IntranetContentAudit&MigrationLead Department: InternalCommunicationsTeam Knowledge,Education,QualificationsandTraining SignificantexperienceworkingwithContentManagementSystems(CMS)toanexpertuserstandard. Understandingofcontentgovernance,auditingormigration. Relevantprojectmanagementqualification(suchasPRINCE2). Experienceinahighereducationorlargecomplexorganisation. Skillsandabilities Strongprojectmanagementskills,withabilitytodeliveratpace. Abilitytoworkindependentlyandproactivelywithminimalsupervision. Confidentstakeholdermanagementandinfluencingskills. Excellentorganisationalandprioritisationskills. Strongattentiontodetailandabilitytomanagelargevolumesofcontent. Goodwrittencommunicationskills. Experience Experiencedeliveringcontentaudits,clean-upormigrationprojects. Experienceworkingacrossmultiplestakeholderstomanagecontentchanges. Hands-onexperienceupdatingandmanagingcontentwithinaCMS. Otherrequirements Availabletostartatshortnoticeandworkflexiblyovera4-6weekperiod ComfortableworkingremotelywithwillingnesstotraveltoRoyalHolloway’sEghamcampusfromtimetotimeifrequired.