Fleet Administrator

Fleet Administrator Location: Horley Contract: Temporary to Permanent Hours: Monday to Friday, 40 hours per week Pay: £14.42 per hour Key Responsibilities – Maintain accurate records for all fleet vehicles, including servicing, MOTs, insurance, road tax and compliance documentation. – Coordinate vehicle servicing, repairs, inspections and maintenance schedules to minimise downtime. – Support the management of vehicle acquisitions, disposals, leasing and hire arrangements. – Monitor vehicle compliance, ensuring all legal and regulatory requirements are met. – Maintain driver records, including licence checks, training records and other compliance documentations – Coordinate vehicle handovers and driver onboarding. – Administer fuel cards, monitor fuel usage and reconcile fuel-related records. – Process fleet invoices and maintain accurate financial records relating to fleet expenditure. – Liaise with garages, suppliers, insurance providers and breakdown services to ensure efficient fleet operations. – Record and administer vehicle incidents, fines, insurance claims and associated documentation. – Monitor telematics and vehicle tracking systems, producing reports where required. – Prepare fleet performance reports, maintenance schedules and cost analysis for management. – Act as the first point of contact for fleet-related queries from internal teams and drivers. – Support continuous improvement of fleet processes and administrative procedures. The ideal candidate will have: – Previous experience in a Fleet Administrator, Fleet Coordinator or Transport Administrator role. – Strong administrative and organisational skills with excellent attention to detail. – Good knowledge of vehicle compliance, including MOTs, road tax, insurance and driver licence requirements. – Experience using Microsoft Office, particularly Excel. – Excellent communication skills and the ability to build relationships with drivers, suppliers and internal stakeholders. – The ability to manage multiple priorities and work to deadlines. – A proactive and problem-solving approach. – Experience using fleet management or telematics systems would be advantageous. – A full UK driving licence is essential