Accounts Payable Assistant

Accounts Payable Assistant Location: Hersham Job Type: Full-time- 37.5 hour per week (Hybrid working 3 days in and 2 from home) Reports to: Accounts Payable Manager Pay rate : £16.92 PAYE or £21.42 via an umbrella company. Length of assignment: 12 weeks initially Join our dynamic Accounts team as an Accounts Payable Assistant, where you will play a crucial role in maintaining and processing A/P invoices for a group of companies. This position is ideal for someone who thrives in a fast-paced environment and possesses a keen eye for detail. Day-to-day of the role: Log invoices received onto SAP and/or AX and distribute for authorisation as required. Maintain parked invoices and debit balances tracking documents. Follow up on distributed invoices until returned for processing and assist with coding of invoices where necessary. Process authorised invoices for payment and match purchase order related invoices against goods receipts in the invoice verification system. Resolve queries on outstanding purchase orders and pay purchase invoices on a timely basis through TRAX/SAPPHIRE. Clear payments made via Direct Debit on SAP and make improvements to the purchase ledger system to enable more efficient use of SAP and/or AX. Run reports for DPO’s and AGED CREDITORS, and occasionally help maintain and clear the Accounts Payable centralised email inbox. Distribute daily post and manage BC Agency Invoices. Maintain supplier records, creation, amendment, and classification in the Supplier Database. Audit of supplier database and provide a contact point for suppliers, responding to and resolving queries. Process expenses claims received from Consultants and other staff across Brands, ensuring that claims are in line with the travel and expenses procedures in CONCUR. Process payments to employee bank accounts via BACS/CHAPS and post payments to vendors on SAP and/or AX. Process staff recharges to stores, creating invoices and posting them on SAP monthly. Required Skills & Qualifications: Strong organisational skills and acute attention to detail. Able to deal with ambiguity and possess good knowledge of Microsoft Office (e.g., Excel, Word, PowerPoint). Ideally has previous knowledge of SAP and/or AX. Excellent team player with analytical skills. Quick thinking, calm under pressure, helpful and willing to deal with queries. Must have a sense of urgency, be prompt and dynamic in a fast-changing environment. Good time management skills, detail conscious, and good telephone manner. Benefits: Competitive salary and benefits package. Opportunity to work with a prestigious brand in a dynamic and supportive environment. Professional development and career advancement opportunities.