Contracts Administrator

Contracts Administrator Location: Whyteleafe Hours: Monday to Friday, 40 hours per week 8:30-5:30 Benefits: On-site parking We are looking for an organised and proactive Contracts Administrator to join our clients growing team based in Whyteleafe. This is an excellent opportunity for a Contracts Administrator with experience in the HVAC industry, although candidates from a construction or building services background will also be considered. Key Responsibilities Planned Maintenance Works * Organising engineers to carry out planned maintenance works * Ordering filters, belts, and required materials in advance * Arranging site access for engineers and issuing RAMS documentation * Updating site asset lists from engineers’ worksheets * Preparing quotations for remedial works identified during maintenance visits Reactive Works * Assisting with organising engineers for reactive call-outs * Arranging site access and issuing RAMS documentation * Preparing quotations for remedial works following engineer reports * Ordering parts and materials as required Cost Control & Administration * Maintaining job costings using Excel spreadsheets * Preparing end-of-month valuations * Assisting with contract valuations * Preparing invoices using Xero Candidate Requirements * Previous administration experience within HVAC, building services, facilities management, or construction preferred * Strong organisational and communication skills * Good working knowledge of Microsoft Excel * Experience using Xero would be advantageous * Ability to manage multiple tasks and prioritise workload effectively * Professional and reliable approach to work We are seeking a motivated Contracts Administrator who can work efficiently in a busy office environment and support the smooth running of contracts and maintenance operations. What We Offer * Competitive salary of £30,000 * Monday to Friday working hours * On-site parking * Supportive and friendly working environment * Opportunity to develop within a growing business If you are an experienced Contracts Administrator looking for your next opportunity, we would like to hear from you. To apply, please submit your CV and a brief covering note outlining your experience